Security Tips for a Shared-Use Facility

When companies lease office or working space in a shared-use facility, they must depend on the building’s security staff and systems to protect their assets and personnel. Every secured facility has an Achilles heel – a vulnerable place where an intrusion or attack is possible. A security risk assessment can identify which assets you consider to be critical and carefully evaluate the entrances to and exits from your company’s interior space.

If you’re leasing space in a shared facility, any vulnerability that can impact your core business or the safety of your employees should be addressed with the property manager or owner. But ultimately your company may have to take security matters to the next level to ensure the following 3 levels of security for your business within shared facilities.

Information Security

Partner with a professional data security agency to protect the confidentiality and integrity of business data and employee information from outside intrusion, accidental mishandling by employees, or intentional misuse by those outside or inside your organization. Shared-use facilities may have a building-wide internet connection, but you should establish your own private and secure network for business operations.

Employee Safety

Indoor safety may seem obvious, but all companies should consider a dedicated employee safety system to protect against threat, theft, or intrusion. It is best to use both passive and active measures.

• Passive measures include the effective use of door locks, controlled access, and ample lighting for improved security by deterring, disrupting or mitigating potential threats.
• Active measures include the use of proven systems and technologies designed to deter, detect, report and react against threats. These include door and window sensors and surveillance cameras.

Operational Practices

Even if your business employs less than 10 people, establish office operating policies and procedures that will protect business information and assets. The key to effective operating security is trained employees that follow rules set forth by corporate. Some practices that apply to operational security include:

• Locking certain files cabinets and doors at the close of the business day
• Not allowing office access to unauthorized visitors or without approval
• Changing passwords and upgrading computer security regularly

Majestic Facility Experts specializes in facility services for national and regional businesses with multiple locations. We can help you improve the security of your working environment, both proactively and re-actively.